Northgate-is - News Item 923

Councils move to paperless offices

Councils are increasingly moving to enterprise-wide paperless offices as they seek more efficient and cost effective ways to deliver high quality public services under the current economic conditions, and to assist in combating climate change.

Two councils in South Wales are leading the way – Carmarthenshire and Merthyr Tydfil – are working with Northgate Public Services to deliver enterprise electronic information management services across their councils. And Northgate is urging more public services to adopt corporate wide information management systems in its drive to help transform public services and build public trust.

The councils have tested different electronic document systems on a departmental basis and have decided to move further to deliver improved information management services for their citizens.

The proven outcomes include:
• freeing up staff time to increase productivity and service quality;
• enhanced information-sharing to encourage a whole person approach to public services;
• a reduction in administrative overheads, enabling employees to focus on adding to public value;
• savings in accommodation and storage costs;
• regulatory compliance.

According to expert organisations, inefficient use of paper documents amounts to
between 20 per cent and 45 per cent of an organisation’s entire labour costs, and the introduction of automated information solutions can increase productivity by 20-30 per cent, and bring about 30-50 per cent savings on desk space.  Councils have experienced dramatic improvement in performance, such as halving the time it takes to process benefits claims, which has contributed to customer satisfaction levels of 98%.

Russell Osborne, Managing Director of Northgate Citizen Solutions said today: “Doing nothing is simply not an option. If councils wish to save resources and improve services they must act now. Otherwise they will count the cost later, at a time when they can least afford it.

“This is not primarily a technology but a cultural issue. It requires leadership at the very top to achieve an organisation in which appropriate information flows effortlessly between the people who need it. This involves the total commitment of senior management, and must have the full engagement of employees throughout the organisation.

“South Wales is showing positive leadership in embracing the need to change now, to transform services, to build public trust and satisfaction. We are proud to be working in partnership with these councils. And over the next year we will be undertaking a concerted campaign to encourage other public sector organisations to drive home the transformation that can occur through automating information management.”

[ENDS]

For more information:
Fellows’ Associates:
Kathy Sutton                                 +44 (0)20 7395 1516; +44 (0)7966 890401
Konstantinos Makrygiannis          +44 (0)20 7395 1518; +44 (0)7949 421356

Notes to Editors

1. Northgate Public Services is an innovative provider of transformation and improvement services to the public sector. It is committed to high quality public services that place individuals and their communities at their heart. Its knowledge and understanding of people’s needs are core to its business, as too, is its depth and breadth across public services.

2. Northgate’s task is to enhance public value through the intelligent use of people and technology; to understand why and what change is necessary; to provide new thinking leading to improved performance; and to link company rewards with positive outcomes for the communities for whom it works. It supports transformation through sustainable performance partnerships.

3. In the UK, Northgate works with ninety five per cent of local authorities, every police force, and a large number of health organisations, housing associations, utilities and transport companies. It stores and manages two billion documents and records electronically for public sector bodies. Founded in 1969, the company has nearly 8,000 employees.