Mycompanyfleet backs BVRLA's grey fleet position |
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NorthgateArinso 27-Nov-2009 - [NorthgateArinso] Fleet software provider Mycompanyfleet is backing the British Vehicle Rental’s position on grey fleet drivers and agrees that employers should prevent staff from using their own vehicles for business, unless they can give proof that their car is roadworthy and insured. “We very much support the BVRLA’s position on grey fleet drivers and believe that fleet operators, perhaps especially those in the public sector, need to be seen to do more to verify the condition of their grey fleet vehicles,” said Andrew Leech, business manager at Mycompanyfleet, the automotive software division of NorthgateArinso. “All too often we hear stories of the problems faced by fleet managers in verifying the condition of their grey fleet vehicles. Duty of care requirements state that companies must check and verify the condition of the vehicles that employees use on company business and that they are fit for purpose, even if employee-owned. “Our new Driver Self-Serve not only tackles this problem, and provides a clear audit trail, but reduces the amount of administration time spent by the fleet manager as the drivers have to enter the mileage and service history details online themselves. “Without that update and a signed agreement, the drivers do not receive their monthly mileage expenses - which is a major incentive for them to update the vehicle records as required,” he said. Drivers, both grey fleet and company drivers, log on to the Driver Self-Serve portal and enter their current business mileages and their mileage expenses claims online as normal. In doing so, they sign an agreement that they accept the company’s terms and conditions and that they have had their vehicle serviced in accordance with the manufacturer’s approved service schedule, or with the company’s own bespoke servicing schedule. Once the vehicle details and business mileages are entered by the driver, the fleet software system that sits behind the portal compares them against the manufacturer’s approved service schedule, and the company conditions, for the vehicle in question. It then proactively informs the driver of the number of miles left before the next service or the next check and when the vehicle will need to be booked in for the service to be carried out. If drivers fail to update their details, they will be unsuccessful in their mileage expenses claim, which acts as a major incentive for them to keep records accurate and up-to-date. They are also automatically flagged up in an exception report to the fleet manager for further action to be taken. “Used in this way, our Driver Self-System provides the fleet manager with a confirmation that a service has taken place and a record of the date, in an easily visible audit trail that meets duty of care requirements and effectively tackles grey fleet problems,” added Andrew Leech. Ends Notes to Editors
Mycompanyfleet is NorthgateArinso's automotive software division, focused on the fleet, leasing and general automotive sector. Mycompanyfleet provides fleet managers with the systems they need to more efficiently and cost-effectively run their vehicle fleets, as well as tackling the latest issues that affect day-to-day fleet operations, such as duty of care and environmental issues. Ends
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